1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Crossing Guards - City of North Port and City of Venice - Ellery Girard 

National School Lunch Week - October 13-16, 2008 - Proclamation - Board Chair - Beverly Girard

First Two Weeks in October - Proclamation - Disability History and Awareness Weeks - Board Chair - Sonia Figaredo-Alberts

Recommendation
N/A


Minutes: Vice-Chair Caroline Zucker read the Proclamation for National School Lunch Week

Board member Carol Todd read the Proclamation for Disability History and Awareness Weeks

2. SUPERINTENDENT'S REPORT

Description

Operations Division Year-In Review - Scott Lempe

Recommendation
N/A


Minutes: Superintendent Lori White gave an update on the (AED) Automated External Defibrillator Action Plan

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Carol Todd
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
That the September 9, 2008, (Monthly Work Session), September 16, 2008 (Public Hearing Adoption of the 2008 Millage Rates and 2008-2009 Final Budget) and the September 16, 2008, (Regular Board Meeting) minutes be approved. 

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: October 7, 2008 Regular Boa.pdf
Attachment: 10-7-08 Board (Addendum 1 2.pdf
Attachment: 10-7-0-1 2.pdf
Attachment: October 7, 2008 Addendum 2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation

No reassignments on this agenda

GENERAL ITEMS

9. DISTRICT ENGLISH LANGUAGE LEARNER (ELL) PLAN

Description

The District ELL Plan explains how educational opportunities and services are provided to English Language Learners in Sarasota County.

Recommendation
That the District English Language Learner (ELL) Plan be approved as presented.

Attachment: Distric ELL Plan 09-2012 2.pdf
Attachment: Copy of Sarasota County Schools I 2.pdf

10. APPROVAL OF FEE SCHEDULE FOR SCHOOL CONCURRENCY REVIEWS

Description
Chapters 163 and 1013, F.S., require each School Board to implement School Concurrency upon a date determined by the Florida Department of Community Affairs; Sarasota County's date is October 1, 2008.  On September 2, 2008, the School Board adopted Policy 778 to implement a comprehensive growth management program including School Concurrency.  Section (4)(c) of the policy authorizes an application process including fees calculated to cover costs for planning and legal review, based upon the size and scope of the project.  Staff determined these fees to parallel similar fees in other school districts and similar fees for development applications within the five governments in Sarasota County.  The schedule exempts de minimus developments where the total number of units would generate less than one student.  The largest of fees are for Developments of Regional Impact, for more than 2,000 dwelling units, for which substantial staff and legal review is required for 10-20 years or more.

Recommendation

That the School Board of Sarasota County ratify the School Concurrency Application Fee Schedule, effective October 1, 2008, as attached.

Attachment: Fees for concurrency review.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL DEVELOPMENT FOR ACHIEVEMENT

Description
This contract provides writing workshops at various schools throughout the district. This contract in the amount of $50,000 is in excess of the $25,000 limit, which requires School Board approval.

Recommendation
That the contract with Professional Development for Achievement for writing training workshops be approved as presented.

12. AGREEMENT FOR MEAL SERVICE PRIDE AND JOY PRESCHOOL

Description

The School Board of Sarasota County, Food and Nutrition Services shall provide lunch meals to the students enrolled in Pride and Joy Preschool for the 2008-2009 school year.

Recommendation
That the agreement for lunch service between the School Board of Sarasota County, Florida, and Pride and Joy Preschool be approved as presented.

Attachment: Pride & Joy meals 08-09.pdf

13. CONTRACT FOR SERVICES BY INDEPENDENT CONTRACTOR BETWEEN CYBEN SOLUTION LLC AND SCTI

Description

The School Board shall pay the Independent Contractor (Cyben Solution LLC) for the following services: 1) Process purchase orders for five grants - El Civics; Outreach; Transition; Adult Education; Perkins Post Secondary 2) Maintain grant data sheets on expenditures 3) Process budget amendments 4) Prepare monthly budget and salary reports on grants 5) Facilitate communication between SCTI and district finance office 6) Research, collect and maintain data on grant deliverables.

Recommendation
That the Contract for Services by Independent Contractor between Cyben Solution LLC and SCTI be approved.

14. APPROVAL OF FINANCIAL CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE YMCA TO PROVIDE AFTER SCHOOL

Description

The YMCA will provide after-school tutorial services for homeless students at various locations throughout Sarasota County during the 2008-2009 school year. This contract is funded through the Title I grant, and is not to exceed $25,000.00.

Recommendation
That the School Board of Sarasota County approve the contract with YMCA for after-school tutorial services to homeless students.

15. AFFILIATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARSOTA COUNTY, FLORIDA, AND MACY'S FLORIDA STORES, LLC

Description
This agreement states that the School Board of Sarasota County, Florida, offers to enrolled students an on-the-job training program at Macy's Florida Stores, LLC.   The School Board of Sarasota County desires to provide to its students a learning experience through the application of knowledge and skills in retail operation in actual situations in a retail facility.  Macy's Florida Stores LLC has agreed to make its facility available for such purposes. 

Recommendation
That the Affiliation Agreement between the School Board of Sarasota County, Florida, and Macy's Florida Stores, LLC be approved.

Attachment: Macy's 08-09.pdf

GRANTS

16. APPROVAL OF THE HELPING STUDENTS HELPS THEIR FAMILIES TOO GRANT APPLICATION TO OPRAH'S ANGELS NETWORK

Description

COMPETITIVE:  Grant funds of $229,048.05 will be used to pay for Home School Liaisons at each high school in the Performance Based Diploma Dropout Prevention programs.

Recommendation
That the School Board of Sarasota County approve the Helping Students Helps Their Families Too grant application.

Attachment: Helping Students Helps Their Families Too.pdf
Minutes: Positive Comment - Vice-Chair Caroline Zucker

17. APPROVAL OF THE SEEDS OF ENGINEERING SUCCESS GRANT APPLICATION TO TELEFEX FOUNDATION FOR SARASOTA HIGH SCHOOL AND VENICE HIGH SCHOOL

Description
COMPETITIVE:  Grant funds of $9,976.00 will allow teachers at Sarasota High School and Venice High School to become MSSC (Manufacturing Skill Standard Council) certified and purchase curricular materials.

Recommendation
That the School Board of Sarasota County approve the Seeds of Engineering Success grant application.

Attachment: Seeds of Engineering Success.pdf

18. APPROVAL OF THE TITLE III, RECENTLY-ARRIVED IMMIGRANT CHILDREN GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
CONTINUATION:  Grant funds of $80,983.00 will be used to provide supplementary math, reading, writing, and science materials and tutoring services for recently-arrived high school immigrant children and youth.

Recommendation
That the School Board of Sarasota County approve the Title III, Recently-arrived Immigrant Children and Youth grant application.

Attachment: Title III Recently Arrived Immigrant Children.pdf

19. APPROVAL OF THE MONTESSORI LIVE-AN ONLINE TRAINING PROGRAM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION CHARTER SCHOOL DISSEMINATION GRANT FOR ISLAND VILLAGE MONTESSORI

Description

COMPETITIVE:  Grant funds of $250,000.00 will be used to develop a website to host 1,200 videos, produce those video resources, complete the curriculum for an online teacher training program and develop dissemination mechanisms to ensure teachers have access to the materials.

Recommendation
That the School Board of Sarasota County approve the Montessori Live-An Online Training Program grant application.

Attachment: Montessori Live an Online Training Program.pdf

20. APPROVAL OF THE DIGITAL ORAL HISTORY GRANT APPLICATION TO BEST BUY FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE:  Grant funds of $3,005.00 will be used to purchase technology and photography equipment to embark on a culminating activity that integrates technology in the reading class. 

Recommendation
That the School Board of Sarasota County approve the Digital Oral History grant application.

Attachment: Digital Oral History.pdf

21. APPROVAL OF THE VALIDATING AN ONLINE PROGRESS MONITORING SYSTEM GRANT APPLICATION TO THE INSTITUTE OF EDUCATION SCIENCES, U.S. DEPARTMENT OF EDUCATION FOR RESEARCH, ASSESSMENT, AND EVALUATION

Description
COMPETITIVE:  Grant funds of $1,600,000.00 will be used to conduct a research project designed to adapt and validate our current progress monitoring system and to make improvements using sound data collection and analysis methodology.

Recommendation
That the School Board of Sarasota County approve the Validating an Online Progress Monitoring System grant application.

Attachment: Online Progress Monitoring.pdf

22. APPROVAL OF THE DEVELOPING A RESPONSE TO INTERVENTION PROGRAM GRANT APPLICATION TO THE INSTITUTE OF EDUCATION SCIENCES, U.S. DEPARTMENT OF EDUCATION FOR RESEARCH, ASSESSMENT, AND EVALUATION

Description
COMPETITIVE:  Grant funds of $1,461,063.00 will be used to develop a research based Response to Intervention program focusing on 8th to 9th grade students at Heron Creek Middle School and North Port High School.

Recommendation
That the School Board of Sarasota County approve the Developing a Response to Intervention program grant application.

Attachment: Response Intervention.pdf

FIELD TRIPS

23. APPROVAL OF THE VENICE HIGH SCHOOL FIELD TRIP TO NEW YORK, NEW YORK, ON MAY 21, 2009 THROUGH MAY 26, 2009

Description

Students participating in Grades 9 - 12 Chorus will be given the opportunity to perform in Carnegie Hall.

Recommendation
That the Venice High School field trip to New York, New York, on May 21, 2009 through May 26, 2009, be approved.

EXPULSIONS

24. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-110

Description

School Board Policy 5.34(4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in Jobs, ETC.

Recommendation
That Expulsion Case No. 08-110 be held in abeyance per School Board Policy 5.34.

Attachment: Expulsion Abeyance Case No. 08-110.pdf (Confidential Item)

25. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-320

Description
School Board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 08-320 be held in abeyance per School Board Policy 5.34.

Attachment: Expulsion Abeyance Case No. 08-320.pdf (Confidential Item)

26. APPROVAL OF EXPULSION CASE NO. 08-200

Description

The student listed in Expulsion Case No. 08-200 is in violation of an accepted Deferred Expulsion Agreement for school placement.  On February 20, 2008, the student listed in Expulsion Case No. 08-200 violated School Board Policy 5.34(1)(e), Committed Any Act Which Disrupts the Orderly, Peaceful, Moral, and Efficient Operation of the School or School Activity.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30 of the 2008-2009 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-200 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: Expulsion Case No. 08-200.pdf (Confidential Item)

27. APPROVAL OF EXPULSION CASE NO. 08-178

Description

The student listed in Expulsion Case No. 08-178 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On January 19, 2007, the student listed in Expulsion Case No. 08-178 violated School Board Policy 5.34 (1) (d), Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15 of the 2008-2009 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-178 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until January 15 of the 2008-2009 academic year.

 

Attachment: Expulsion Case No. 08-178.pdf (Confidential Item)

MATERIALS MANAGEMENT

28. APPROVAL TO AWARD BID #9024 FOR METAL FABRICATION

Description
Bids to provide 'Metal Fabrication' were received from two vendors on August 27, 2008.  The bid of Innovative Fabricators of Florida, Inc., was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Innovative Fabricators of Florida, Inc., to provide 'Metal Fabrication' in an amount not to exceed $80,000.00, be approved for award and purchase.

Attachment: MetalFab9024Rec.pdf

29. APPROVAL TO AWARD BID #9025 FOR COMMERCIAL KITCHEN REFRIGERATION MAINTENANCE AND INSTALLATION SERVICES

Description

Bids to provide "Commercial Kitchen Refrigeration Maintenance and Installation Services" were received from three vendors on September 4, 2008.  The bid of Linc Service was the best low bid meeting the advertised specifications.  The bid of Air Mechanical & Service Corporation was non-responsive to the requirement for refrigeration as their primary business and the bid of TennX, LLC, was non-responsive to the requirement for 5 years of verifiable refrigeration business history.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

 

 

Recommendation

That the bid of Linc Service to provide "Commercial Kitchen Refrigeration Maintenance and Installation Services' in an amount not to exceed $150,000.00, be approved for award and purchase.

 

Attachment: ComKitRefrigInstallSvc9025Rec.pdf

30. APPROVAL TO AWARD BID #9026 FOR HVAC MAINTENANCE AND INSTALLATION SERVICES

Description
Bids to provide 'HVAC Maintenance and Installation Services' were received from nine vendors on September 4, 2008.  The bids of Air Mechanical & Service Corporation, All American Heating & Cooling, Inc., Custom Air, Inc., DebonAir Mechanical, and United Mechanical, Inc., were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation

That the bids of Air Mechanical & Service Corporation, All American Heating & Cooling, Inc., Custom Air, Inc., DebonAir Mechanical, and United Mechnical, Inc., to provide 'HVAC Maintenance and Installation Services' in an amount not to exceed $800,000.00, be approved for award and purchase.

 

Attachment: HVACInstall9026Rec.pdf

FACILITIES

31. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE HERON CREEK MIDDLE SCHOOL - CAMPUS IMPROVEMENTS PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by W.G. Mills for the Heron Creek Middle School - Campus Improvements project be accepted as substantially complete as of 8/1/2008.

Attachment: BAI10-7-08HCMS-CampusImprovSC-FSD.pdf

32. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE McINTOSH MIDDLE SCHOOL - (SCTI) AGRICULTURE CENTER REMODEL PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and final punch list.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by W.G. Mills, Inc. for the McIntosh Middle School - (SCTI) Agriculture Center Remodel project be accepted as substantially complete as of 8/15/2008.

Attachment: BAI10-7-08McIntoshAgCtrRemSC-FSD.pdf

CONSTRUCTION

33. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE EMMA E. BOOKER ELEMENTARY SCHOOL - ADMINISTRATION BUIILDING INTERIOR REMODELING PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Emma E. Booker Elementary School - Administration Building Interior Remodel project be accepted as substantially complete as of 8/18/2008.

Attachment: BAIenc10-7-08EEBkrAdminSC.pdf

34. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL: NEW CTE LAB/BUILDING 13 - ROOM 204 & 205 PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School: New CTE Lab/Building 13 - Room 204 & 205 project be accepted as substantially complete as of 8/15/2008.

Attachment: BAIenc10-7-08SHS-CTE-LabBldg13SC.pdf

35. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL: REPAVE BUILDING 14 PARKING LOT AT TAMI SOLA STREET PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by W.G. Mills, Inc. for the Sarasota High School - Repave Building 14 Parking Lot at Tami Sola Street project be accepted as substantially complete as of 7/1/2008.

Attachment: BAIenc10-7-08SHS-RepaveBldg14PkgLotSC.pdf

36. APPROVAL OF THE CASTALDI APPLICATION FOR BOOKER HIGH SCHOOL

Description

The Florida Department of Education (DOE) requires that a Castaldi analysis be completed and an application submitted to them prior to a school district removing a building from the Florida Inventory of School Houses (F.I.S.H.) list for demolition.  A copy of this large document is available for review at the Board members' office.

Recommendation

That the Castaldi application to Florida Department of Education for  Booker High School be approved as presented.

37. APPROVAL OF RESCINDMENT FOR DELETION OF PORTABLES #99-043, #99-065, #99-337 & #99-667 AT EMMA E. BOOKER ELEMENTARY SCHOOL

Description

The specified portables recommended for reinstatement are needed by the school.  These portable classrooms were previously Board approved for demolition on 6/17/2008 (Item #40).

Recommendation

That the previous deletion of Portables #99-043, #99-065, #99-337 and #99-667 at Emma E. Booker Elementary School approved by the Board on 6/17/2008 (Item #40), be rescinded and those portables not be deleted from the F.I.S.H. inventory.

38. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE S.C.T I. - AUDIOLOGY/CHILD FIND PROGRAM RELOCATION TO BUILDING 29 PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation

That the work performed by Willis A. Smith Construction, Inc. for the S.C.T.I. - Audiology/Child Find Program Relocation to Building 29 project be accepted as substantially complete as of 8/15/2008.

Attachment: BAIenc10-7-08SCTI-AudioChildFindRelocBldg29SC.pdf

39. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TECHNICAL HIGH SCHOOL "BBB" AKA SUNCOAST POLYTECHNICAL HIGH SCHOOL - CLEAR/GRUB/BUILDING PAD INSTALL PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Technical High School "BBB" aka Suncoast Polytechnical High School - Clear/Grub/Building Pad Install project be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08SCTI-BBB-ClearGrubBldgPadInstallSC.pdf

40. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TECHNICAL HIGH SCHOOL "BBB" AKA SUNCOAST POLYTECHNICAL HIGH SCHOOL PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Technical High School "BBB" aka Suncoast Polytechnical High School be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08SCTI-BBB-SC.pdf

41. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL: HVAC RENOVATION - PHASES 11, 12 & 13 PROJECT

Description
This is the last three (3) of thirteen (13) phases of the project to achieve completion. The architect has prepared the Certificate of Substantial Completion and the final punch list.  These phases are the last three (3) phases of contract and are substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School: HVAC Renovation - Phases 11, 12 and 13 project be accepted as substantially complete as of 8/1/2008.

Attachment: BAIenc10-7-08OakParkHVACPh11-12-13SC.pdf

42. APPROVAL OF NON-EXCLUSIVE BACKFLOW PREVENTER FACILITIES EASEMENT AT RIVERVIEW HIGH SCHOOL

Description
This will convey an easement for the purpose of maintaining, operating, repairing and replacing backflow preventer facilities and appurtenant equipment with the right to reconstruct, improve, add to, enlarge and remove such facilities and equipment within an easement which is an approximate 255 square foot area.  This easement has been approved by the School Board attorney.

Recommendation
That the Backflow Preventer Facilities Easement at Riverview High School between the School Board of Sarasota County, Florida, and Sarasota County, a political subdivision of the State of Florida, be approved as presented.

Attachment: BAIenc10-7-08RHS-BackflowPrevEasement.pdf

43. APPROVAL OF NON-EXCLUSIVE TRAFFIC CONTROLLER & SIDEWALK EASEMENT AT RIVERVIEW HIGH SCHOOL

Description
This will convey an easement for the purpose of maintaining, operating, repairing and replacing the traffic light controller which operates the traffic light at the intersection of Lords Avenue and Proctor Road, and a sidewalk easement to reconstruct, improve, add to, enlarge and remove such facilities and equipment within an easement which varies in width.  This easement has been approved by the School Board attorney.

Recommendation
That the Traffic Controller and Sidewalk Easement at Riverview High School between the School Board of Sarasota County, Florida, and Sarasota County, a political subdivision of the State of Florida, be approved as presented.

Attachment: BAIenc10-7-08RHS-TrafficContrlr&SidewalkEasement.pdf

44. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE HERON CREEK MIDDLE SCHOOL: BUILDING 7 - INDUSTRIAL TECHNOLOGY & BUSINESS TECHNOLOGY REMODELS PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, Inc. for the Heron Creek Middle School: Building 3 - Industrial Technology & Business Technology Remodels project be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08HCMS-Bldg7IndustTech&BusTechRemodelSC.pdf

45. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE LAUREL NOKOMIS SCHOOL: K8 SCHOOL INDUSTRIAL TECHNOLOGY LAB PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, Inc. for the Laurel Nokomis School: K8 Industrial Technology Lab be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08LaurelNokomisK8IndustTechLabSC.pdf

46. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE NORTH PORT HIGH SCHOOL - PORTABLE INSTALLATION & HERON CREEK MIDDLE SCHOOL - PORTABLE DEMOLITION PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by W.G. Mills, Inc. for the North Port High School - Portable Installation and the Heron Creek Middle School - Portable Demolition projects be accepted as substantially complete as of 8/11/2008.

47. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TATUM RIDGE ELEMENTARY SCHOOL - PORTABLE INSTALLATION PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, Inc. for the Tatum Ridge Elementary School - Portable Installation project be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08TatumRidgePortInstallSC.pdf

48. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE HIGH SCHOOL: BUSINESS TECHNOLOGY BUILDING 31 - C.T.E. LABORATORY IN ROOMS 001 & 002 PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, Inc. for the Venice High School - Business Technology Building 31 C.T.E. Laboratory in Rooms 001 & 002 project be accepted as substantially complete as of 7/9/2008.

Attachment: BAIenc10-07-08VHS-BusTechBldg31CTE-LabRms1&2SC.pdf

49. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE MIDDLE SCHOOL: FAMILY SERVICES C.T.E. LABORATORY PROJECT

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre Elwell & Strammer General Contractors, Inc. for the Venice Middle School: Family Services C.T.E. Laboratory project be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-7-08VMS-FamilySvcsCTE-LabSC.pdf

50. APPROVAL OF RESCINDMENT FOR DELETION OF PORTABLES #99-644, #99-645, & 99-647 AND DELETION FOR DEMOLITION OF PORTABLES #99-409, #99-475 & 99-646 AT HERON CREEK MIDDLE SCHOOL

Description

The specified portables recommended for reinstatement are needed by the school.  These portable classrooms were previously Board approved for demolition on 6/3/2008 (Item #34).  The specified portables recommended for deletion have been inspected by Facilities Services and Construction Services staff and are deemed to be no longer economical to maintain or renovate.  Funds for demolition are available in the capital projects account.

Recommendation

That the previous deletion of Portables #99-644, #99-645 & #99-647 at Heron Creek Middle School approved by the Board on 6/3/2008 (Item #34) be rescinded and those portables not be deleted from the F.I.S.H. inventory and that the deletion of Portables #99-409, #99-475 & #99-646 at Heron Creek Middle School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: PortableDemoMemoCSD9-2008.pdf

51. APPROVAL OF RANKING OF ARCHITECTS/ENGINEERS FOR THE TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT

Description

The scope shall include design and construction administration to renovate the HVAC system including new chiller, thermal energy storage system, chilled water piping, air side systems, HVAC controls, lighting and electrical distribution at the referenced campus.  The scope also includes painting, replacement of flooring, fire alarm system upgrade, and low voltage systems revisions.  Also included are site restoration, and demolition and relocation of portable buildings.  On 9/19/2008, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $7,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation

That the ranking of architects/engineers for the Toledo Blade Elementary School - Renovation project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc10-7-08ToledoBladeR 3.pdf

52. APPROVAL OF RANKING OF CONSTRUCTION MANAGERS FOR THE TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT

Description

The scope shall include construction management services to renovate the HVAC system including new chiller, thermal energy storage system, chilled water piping, air side systems, HVAC controls, lighting and electrical distribution at the referenced campus.  The scope also includes painting, replacement of flooring, fire alarm system upgrade, and low voltage systems revisions.  Also included are site restoration, and demolition and relocation of portable buildings.  On 9/22/2008, the Professional Services Selection Committee (PSSC) met to select a construction manager for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $7,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation

That the ranking of construction managers for the Toledo Blade Elementary School - Renovation project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc10-7-08ToledoBladeR 5.pdf

53. APPROVAL OF UPDATE #2 TO THE 2008/2009 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted annual request for certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved 7/22/08 (Item #88).  The newly added firms are identified, on the enclosure, at the end of the initial listing and are in bold print.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.  

Recommendation

That the Update #2 to the 2008-2009 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: Copy of Update2-BAIenc10-7-08Annual.pdf

54. APPROVAL OF ASSIGNMENT OF BRPH COMPANIES, INC. FOR THE EDUCATIONAL PLANT SURVEY - UPDATE

Description
The scope of work shall be to align current survey recommendations with Castaldi recommendations; prepare and submit the Educational Plant Survey amendment to the State of Florida Department of Education.  Completion of these tasks is integral to our utilization of Certificate of Participation to accelerate numerous construction projects.  BRPH Companies, Inc. has provided a proposal in the amount of $24,999.00, for their services in completing this assignment.  On 9/22/2008, the Professional Services Selection Committee met and assigned this project in accordance with Board policy.  Funds for this project are available in the capital budget account.

Recommendation
That the assignment of BRPH Companies, Inc. and their proposal for the Educational Plant Survey - Update be approved as presented.

Attachment: BAIenc10-7-08EdPlantSurve 2.pdf

55. APPROVAL OF DELETION OF PORTABLES #99-122, #99-143, #99-144, #99-152 & #99-166 AT SCTI SCIENCE FIRE SCIENCE ACADEMY

Description

The specified portables recommended for demolition have been inspected by Facilities Services and Construction Services staff, and are deemed to be no longer economical to maintain or renovate.  Funds for demolition are available in the capital projects account.

Recommendation

That the deletion of Portables #99-122, #99-143, #99-144, #99-152 and #99-166 at S.C.T.I. Fire Science Academy from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc10-7-08SCTI-FireAcadPortDemoX5.pdf

56. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $167,737.30.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-7-08CSD-CO.pdf

FINANCE

57. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENT FOR THE PERIOD ENDING JULY 31, 2008

Description
The Superintendent's Financial Statement for the month ending July 31, 2008, does not reflect any unexpected trends in the 2008-09 fiscal year.  The Food Service Fund shows a negative unreserved fund balance in July.  The Food Service Fund is reliant upon reimbursement from the Federal Government and payment of student meals.  With school starting late in August, the Food Service Fund only receives payment from its summer feeding program.  We anticipate the fund balance trend reversing itself during August.  The capital funds show negative expenditures.  This is due to reversing retainage payable accruals made at year end.  This will reverse once payments are made on the current projects.

Recommendation
That the Superintendent's Financial Statement for the period ending July 31, 2008, be approved as presented.

Attachment: July.pdf

58. APPROVAL OF THE INSTRUCTIONAL AND CLASSIFIED BARGAINING AGREEMENTS AND 2008 - 2009 SALARY SCHEDULES

Description

Bargaining teams for the School Board and SC/TA reached tentative agreement on these proposed changes to contract language and salary earlier this month. The memberships of the Association are in the process of ratifying the proposed agreements now.

The proposed salary schedules for 2008 -2009 reflect a 1% across-the-board increase for Board appointed staff. All of this increase will be automatically discontinued in the event the referendum is not continued before June 29, 2010.

There is also a 1% one time bonus to be paid no later than December 19, 2008, equal to each Board appointed staff members normal rate of pay for the 2008-2009 school year. Should the State of Florida not withhold any additional money from the district in the form of a statewide holdback, the 1% cash bonus would be added to the salary schedule in the form of an across-the-board increase. This increase will not apply to earnings from the 2008 summer school program.

Recommendation

That the changes in language of both the Instructional Collective Bargaining Agreement and the Classified Collective Bargaining Agreement with the Sarasota Classified/Teachers Association, as displayed in the enclosure, and the following salary schedules, be approved as presented.  Language changes will be effective upon ratification of the contracts by the SC/TA membership and salary schedules for appointed staff will be effective July 1, 2008:

Instructional and Classified salary schedules
Non-Bargaining Unit Employees salary schedules
Vocational/Adult Part-Time salary schedules
(effective January 1, 2009)
Administrative salary schedules
Principal/Assistant Principal salary schedules

 

Attachment: Admin Ass't 0809 2.pdf
Attachment: Associate-Chief Fin Rev4-07.pdf
Attachment: Classified Longevity 0809.pdf
Attachment: Confidential 0809.pdf
Attachment: Custodial 0809.pdf
Attachment: Food Service-0809.pdf
Attachment: Instructional Longevity 080.pdf
Attachment: Instructional-0809.pdf
Attachment: Instructional-Modified 0809.pdf
Attachment: Leadman-SSP8,10,11 0809.pdf
Attachment: Principals-Assist Prin 0809.pdf
Attachment: Sch Support Personnel 0809.pdf
Attachment: Vocational Aide 0809.pdf
Attachment: Vocational Food Service 080.pdf
Attachment: Vocational Secretary 0809.pdf
Attachment: Class Ratfinal (final).pdf
Attachment: InstructionlRatChanges (fin.pdf
Attachment: Voc Inst Certif 0809 +60 corrections.pdf
Attachment: Admin-Super-Manage-0809.pdf
Minutes: Superintendent Lori White announced that the Collective Bargaining Unit has voted on the ratification of this contract and was passed and approved by 87% of both instructional and classified employees.

Motions:
That the changes in language of both the Instructional Collective Bargaining Agreement and the Classified Collective Bargaining Agreement with the Sarasota Classified/Teachers Association, as displayed in the enclosure, and the following salary schedules, be approved as presented. Language changes will be effective upon ratification of the contracts by the SC/TA membership and salary schedules for appointed staff will be effective July 1, 2008: Instructional and Classified salary schedulesNon-Bargaining Unit Employees salary schedulesVocational/Adult Part-Time salary schedules(effective January 1, 2009)Administrative salary schedulesPrincipal/Assistant Principal salary schedules	- PASS
Vote Results
Motion: Caroline Zucker
Second: Carol Todd
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

59. APPROVAL OF THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND ROBERT FARLEY

Description
Robert Farley is an employee of the County who will provide project services to both the County and the School Board.  Robert Farley will be under the supervision of the Superintendent of Schools or her designee.  Contract is effective October 1, 2008, and shall terminate on September 30, 2009.  The School Board will reimburse the County the sum of $100.79 per hour for Robert Farley's services.

Recommendation
That the Board approve the contract between Sarasota County, Florida, and the School Board of Sarasota County, Florida, for the services of Robert Farley.

Attachment: Farley 08-09_000.pdf

Motions:
That the Board approve the contract between Sarasota County, Florida, and the School Board of Sarasota County, Florida, for the services of Robert Farley.	- PASS
Vote Results
Motion: Carol Todd
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Nay

60. APPROVAL TO TERMINATE THE MAY 21, 2008 AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE PRINCETON REVIEW, INC., FOR THE 2008-09 ONLINE FORMATIVE ASSESSMENT PROGRAM

Description
The Princeton Review, Inc., was contracted on May 21, 2008, to provide the online assessment center, the software platform, and item banking services to support the Sarasota County Planning Tool (SCPT) formative assessment program in 2008-09.  The recommendation to terminate the agreement is submitted in response to the material breach which occurred when The Princeton Review, Inc. violated federal and state law by the disclosure of confidential student information.

Recommendation
That the School Board approves the termination of the May 21, 2008 agreement with The Princeton Review, Inc. for the 2008-09 formative assessment program. 

Attachment: draft princeton terminati 2.pdf

Motions:
That the School Board approves the termination of the May 21, 2008 agreement with The Princeton Review, Inc. for the 2008-09 formative assessment program.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

61. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Board member Carol Todd stated last year the Legislature passed a statute that all Charter schools must have Governance Training.  Nancy Shumaker and Carol Todd are one of seven vendors approved by the Department of Education to provide Governance Training for the 368 Charter Schools. 

Board member Carol Todd shared with her colleagues as we enter into the fall season in reorganization and committees that her research and responsibilities to the University no longer allows her to partake in as many things as before and she does not want to be considered for a leadership position when the reorganization of the Board occurs.  She will continue to serve if the Board so wishes her to continue serving on the Value Adjustment Board. 

62. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 7:27 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on October 7, 2008, and approved at the regular Board meeting on October 21, 2008.